Project Coordinator – Service Provider

Order & Work Order Management:

- Coordinating service orders from intake to completion
- Tracking order status across internal teams, subcontractors, and customers
- Managing order backlogs and prioritization queues

Material & Resource Coordination:

- Liaising with supply chain to confirm material readiness before job scheduling
- Escalating parts shortages that block order fulfillment
- Coordinating vehicle/equipment availability alongside materials

Scheduling & Dispatch Support:

- Working with field supervisors to align crew availability with material readiness
- Rescheduling orders impacted by delays (material, access, weather)
- Maintaining accurate scheduling boards and dispatch logs

Stakeholder Communication:

- Customer-facing updates on order progress and ETAs
- Internal reporting to operations and supply chain managers
- Supplier follow-ups on delivery confirmations

Documentation & Compliance:

- Maintaining records of completed work orders, sign-offs, and handover documents
- Ensuring compliance with regulatory or safety requirements per job type